Some payroll adjustments for Run ID 221214M0Y, processed in September 2024, posted to the Labor Ledger (LL) but did not post to the General Ledger (GL).

• From our understanding, this occurred because the adjustments were submitted using a previously used pay calendar and run ID.
• Due to system limitations, the GL cannot reprocess a pay run ID once it has already been posted, which caused the transactions to be skipped.

UCPath issued a journal credit to each impacted location. In response, UCLA manually submitted a journal entry to record the corresponding transactions in the General Ledger, using detailed reports provided by UCPath. No further action is necessary at this time.

Missed Payroll Transactions Defect Article

The General and Employment Liability (GAEL) premium fee structure and rates were significantly updated for Fiscal Year 2025-2026.  

Multiple premiums and their associated rates have been consolidated into a singular rate for most of campus; the Composite GAEL Rate or CGR. Learn how this change will affect the General Ledger and related processes in this article on our website.

The UCPath Center recently updated the SCT / Direct Retro Processing Schedule. This schedule outlines when transactions must be approved in order to be picked up and posted to the Labor Ledger. It also identifies when you can expect to see the approved transactions in the Labor Ledger and, subsequently, in the General Ledger.

July 2025 through September 2025 dates are now available on Box.

UCPath SCT / Direct Retro Processing Schedule

Due to processing delays, biweekly and monthly off-cycle payroll requests submitted July 22-25 have an updated schedule:

• Previously, these transactions were scheduled to confirm on Tuesday, July 29 with a pay issue date of Thursday, July 31.
• Currently, we expect the transactions will confirm on Thursday, July 31, 2025 with Friday, August 1, 2025 payment issue date.

The UCPath Center identified a W-2 Form Summer Salary Defined Contribution (DC) Plan 403(b) contributions reporting error for the tax years 2022, 2023, and 2024.

Issue Summary

UC mistakenly reported Summer Salary DC Plan contributions in Box 14 under code DCP. The correct IRS reporting requirement for 403(b) plan contributions is Box 12 with code E. This is only a W-2 pension plan reporting box issue and does not impact employee taxable income or taxes withheld. 

Corrective Action

UCPath is updating the system mapping to ensure contributions report correctly in Box 12 of Form W-2 going forward. In September 2025, UCPath will begin issuing corrected W-2 forms (W-2c) to the 21,000+ UC employees by this issue.

For full W-2c distribution timeline and more information, please see this article on our website. 

Beginning August 24, UCPath will add a new security step to protect against fraud. Employees must enter an active bank account number to view or update direct deposit information in UCPath self-service.

• Employees will have three attempts to enter the correct account number.
  • After three unsuccessful attempts, access to the direct deposit page is locked until the following day.
• Employees should have their bank account number ready whenever they plan to review or update direct deposit information.

Resources

• UCnet article: Protect your paycheck: Stay ahead of advanced direct deposit scams
• UCPath Notice: Direct Deposit Validation Coming August 2025

No August Session

As initiators and approvers it is important that the data you enter on employees' UCPath records is accurate and in conformance with UC Policies, Procedures, and applicable State Laws. This course will include information regarding Staff Programs and Employee Groups. 

September 3 | Enroll today
September 10 | Enroll today
September 17 | Enroll today
September 24 | Enroll today

Tracker Administrator office hours are held every Wednesdays from 2:00 p.m. to 3:00 p.m. to provide users support with E-Verify, Form I-9, Tracker and more! 

Registration is required. A Zoom invitation will be sent to the email address provided on the registration form. Please register using your UCLA email address.

Tracker Administrator Office Hours Registration

Read our website article to learn more about recent enhancements to UCPath and UCPath Online.

UCPath Enhancements & Training Article

UCPath discovered an issue with missing voluntary retirement savings deductions on employees’ final paychecks that were issued from February 1^st, 2025, to July 2^nd, 2025.  The missed deductions were for the following savings plans: 

• 403(b) Plan – Pretax and/or Roth contributions
• 457(b) Plan – Pretax and/or Roth contributions
• Defined Contribution Plan – After-Tax voluntary contributions  

There is no need to submit inquiries related to this issue.  

UCPath has identified the impacted individuals and is reviewing the records to confirm any missed deductions. The team is coordinating with UCOP to determine the appropriate resolution. 

A fix has been put in place as of July 3^rd, 2025 to prevent this issue from occurring on future paychecks.  

UC is increasing pay and changing employee contributions for health insurance programs for AFSCME-represented employees.  
 
The pay increase will be 5% or $25/hour, whichever is greater. Employees may notice a health insurance employee contribution change that includes a new premium credit for employees in Pay Bands one and two. 

• Biweekly increases are effective June 22, 2025, and appeared in July 16, 2025, paychecks.
• Monthly increases are effective July 1, 2025, and appeared in August 1, 2025, paychecks.

For details on these changes, please see this article on UCNet.

UCPath completed updates to internal benefit eligibility processes for rehired retirees to ensure compliance with federal regulations.

This enhancement prepares UCPath to determine benefit eligibility for rehired retirees and their dependents in alignment with UC’s benefits eligibility policy that will be in effect beginning July 1, 2025.

Resources

• The full announcement is available in this CRU website article
• UCnet Article: New benefits eligibility rules for rehired retirees
• Benefits Eligibility for Rehired Retirees Online Course

Due to an Adobe extension issue, some users may receive “Bad Request” error message when viewing paychecks in Google Chrome browser. To resolve the error:

1. Open Browser settings
2. Users must Locate and disable Adobe extension
3. Re-enable the Adobe extension
4. Clear browser cache
5. Refresh UCPath

Resources

For more information please refer to the following UCPath job aids:

• Disable Adobe Acrobat Extension for Chrome
• Clear Your Web Browser Cache

From April to November 2025, UC employees must reconfirm the eligibility of some previously verified family members for UC benefits. The UC Benefits Family Member Eligibility Reverification process managed by third party vendor, UnifyHR.

What to do

• Watch for a packet from UnifyHR with instructions. Read the directions to find out your deadline and what documents to submit.
• Respond by the deadline to continue your family members’ benefits.
• If you need assistance with identifying the necessary documents or with logging into the UnifyHR portal, please contact UnifyHR. Failure to verify will result in cancellation of your family members’ coverage.

Questions?

Contact UnifyHR or visit UCnet at ucal.us/fmv to learn more.

Labor Day

On Monday, September 1, 2025, your UCLA Payroll Partner office will close to observe Labor Day. 

All cases submitted to CRU will be reviewed when we resume operations on Tuesday, September 2, 2025.
 

Review our event page for upcoming closures and other important events!

Access Events

The next CRU Newsletter will be published in September 2025. In the meantime, we will: 

• Continue sending stand-alone communications to keep you informed of fiscal year-end developments and major breaking news.
• Post all minor announcements to the news section of our website.

Subscribe to CRU Newsletter