June 19 - July 23, 2026
UCPath recently implemented the below changes.
New Training Resources
The following job aids are now available for Location Users:
- WFA100 Maintain Teleworkers New job aid that provides guidance on how to use the Maintain Teleworkers page to add, update, and review employee telework information.
- BEN200 Employee Relations Code (ERC) Impacts New job aid that provides guidance on the ERC field in Position Data and it’s impact on employee benefits.
- ABM100 Leave of Absence Overview New Job Aid provides guidance for understanding Leave of Absence (LOA) situations, identifying the appropriate UCPath process, and locating additional resources.
Updated Training Materials
The following training materials have been updated for Employee Self Service and Location Users:
- EMP110 Update Name Job Aid This job aid has been updated to reflect the use of 'FNU' when to reflect when a person’s legal documents do not reflect a known first name. "FNU' stands for "First Name Unknown' and follows the practice suggested by the United States Social Security office.
- ABM200 Extended Leaves of Absence This job aid has been updated include additional guidance for Return from Leave (RFL) transactions to help avoid unnecessary employee notifications.
- PAY200 Payroll Adjustment Form This job aid has been updated to show additional adjustment examples.
- BEN200 Benefits Eligibility and Triggers This job aid has been updated to provide in-depth information on how UCPath evaluates retirement, union representation, Medicare status and the 750/1000 Hour Rule.
System Changes and Enhancements
THIS INFORMATION HAS BEEN CONDENSED FOR UCLA AUDIENCES
| Summary | Date |
|---|---|
| Removed employee’s Social Security number from the Gallagher eligibility changes file. | 07/09/26 |
| Summary | Date |
|---|---|
| Fixed the Salary Cost Transfer (SCT) page that was displaying duplicate rows for the off-cycle run 260201MOY. | 06/22/26 |
| Implementing fiscal year configurations and fiscal year-end activities. | 07/01/26 |
| Correcting the salary cost transfer process to handle edge-case scenarios for check reversals. | 07/01/26 |
| Summary | Date |
|---|---|
| Modified a setting on the pay earning statement to display the correct range of the begin and end dates of the retro pay change impact. | 06/24/26 |
| Allowing employees to add or save a Balance of Net Pay account after a previously configured account failed the pre-note process, was inactivated, and was designated as the Balance of Net Pay account. | 07/01/26 |
| Updated the QLH Salary Cap Rate for grants and cooperative agreements to comply with the agency’s current guidance. | 07/22/26 |
| Updated the CRM Salary Cap Rate for grants and cooperative agreements to comply with the agency’s current guidance. | 07/22/26 |
| Updated shift differential rates to align with the 2026 AFSCME contract. | 07/23/26 |
| Summary | Date |
|---|---|
| Resolving a PeopleCode error that occurs when searching, viewing, or accessing the Administer Cycle Roles page. | 07/01/26 |
| Executed a script to update all Extended Absence transactions that were stuck in a workflow status of Submitted, Sub Cancel, or Push Back, changing their status to Approved, Cancelled, or Denied. | 07/02/26 |
| Implement 2026 compensation updates for eligible policy-covered employees, including general salary increases and location-based equity adjustments. | 07/20/26 |
| Update job code configuration to support ongoing operational and payroll needs. | 07/20/26 |
| Update the Procurement Analyst 1–5 job classification to support an approved accretion. | 07/20/26 |
| Update the Events Specialist 1–4 job classification to support an approved accretion. | 07/23/26 |
Did You Know
Benefits Vendor File Schedule Calendar Available on UCPath
The vendor file serves as a crucial tool to track when employee enrollments and demographic changes are reflected with the vendor. Here's a breakdown of what each type of file includes:
- Changes Files: Capture new enrollments, enrollment changes, and terminations.
- Full Files: Encompass all active enrollments, new terminations since the last change file, and demographic changes (address change, name change, gender change, DOB, SSN).
- For Flexible Spending Accounts (FSAs):
- Changes Files: Cover new enrollments, terminations, mid-year changes (increases/decreases of annual pledges), and both bi-weekly and monthly contributions.
- Monthly Files: Include all active enrollments and demographic changes. The Benefits Vendor File Schedule Calendar helps track when employee enrollment and demographic changes are transmitted to benefit vendors.
Newly enrolled employees should allow time for the next scheduled vendor file transmission. Expedited enrollment requests are reserved for urgent medical services and prescription needs. Except for COBRA and Open Enrollment files, UCPath vendor files do not transmit future-dated transactions.
FTE Changes May Affect Vacation Accrual Maximums
When reviewing an employee's vacation accrual maximum, always consider both current and previous Full-Time Equivalent (FTE) values. Changes in FTE may result in prorated vacation maximums. Employees who reach their adjusted maximum will stop accruing vacation until their balance falls below the limit.