What Happened?
It was discovered that payroll adjustments associated with Run ID 221214M0Y, processed in September 2024, posted to the Labor Ledger (LL) but did not post to the General Ledger (GL). From our understanding, this occurred because the adjustments were submitted using a previously used pay calendar and run ID.
Due to system limitations, the GL cannot reprocess a pay run ID once it has already been posted, which caused the transactions to be skipped.
Preventative Actions
To prevent recurrence, UCPath has strengthened controls to ensure pay run IDs and calendars are not reused after GL posting. Monthly reconciliation reports will now be reviewed jointly with the UCPath Finance Team to catch and resolve issues early.
Next Steps
UCPath issued a journal credit to each impacted location. In response, UCLA manually submitted a journal entry to record the corresponding transactions in the General Ledger, using detailed reports provided by UCPath.
Additional Resources
We apologize for any inconvenience caused and thank you for your patience as we work to reduce these types of errors in the future.
If you have any additional questions regarding this issue, please open a case with us via our HR/Admin form. On your request form, enter the following:
- Topics: General Ledger
- Category: General Inquiry General Ledger
- Subject: Missed Payroll Transactions
