On August 21, we received the following alert from the UCLA Academic Affairs and Personnel Office (AAPO).

Dear Colleagues.

UCPath has been updated to display academic banks for those eligible under the Expanded Paid Sick Leave policy, which went into effect on January 1, 2025. Academic Bank-eligible employees have been credited with six days’ worth of paid sick leave hours, based on the FTE of their eligible appointments.

Adjustments for Academic Sick Leave Used between January 1 – June 30, 2025

Departments were tasked with tracking usage of sick leave hours and protections until the new banks could be implemented in UCPath. At this time, academic bank balance should be adjusted to reflect any paid sick leave hours and any applicable protections used by eligible employees between January 1, 2025, and June 30, 2025.

Academic Bank Balance Adjustments due to Appointment Changes

Departments are also responsible for updating Academic Bank balances due to appointment changes (FTE, added/ended appointments). Detailed instructions for updating bank balances are available in the Expanded Paid Sick Leave job aid.

AAPO Office Hours

Our office will be available to answer questions on Tuesday, August 26th from 11:00 a.m. to 12:00 p.m. If planning to attend, please review the materials provided ahead of time. Office hours are to help supplement the training materials.

Join Zoom Meeting
Meeting ID: 920 5467 9276
Passcode: 212633

UCPath Resources

• Job Aid: View Employee Absence Balance Data
• Job Aid: Expanded Sick Leave
• Job Aid: Manage Accruals
• Job Aid: Accrual and Leave Accrual Service Credit Processing Guide for LocationsJob Aid: Expansion of Paid Sick Leave

Questions

Please share this information with your department coordinators. Should there be questions, please contact me at ymarquez@conet.ucla.edu.